BSBPMG522 Undertake project work

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Section One: Declaration
 I declare that this assessment is my own work, except where acknowledged, and has not
been submitted for academic credit elsewhere, and acknowledge that the assessor of this item may,
for the purpose of assessing this item:
 reproduce this assessment item and provide a copy to another member of the Institute; and/or,
 communicate a copy of this assessment item to a plagiarism checking service (which may
then retain a copy of the assessment item on its database for the purpose of future plagiarism
checking).
 I understand it is my responsibility as a student to keep a copy of the assessment prior to
submission, Albright Institute takes no responsibility for lost in transit. If required I may be asked to
reproduce another copy of the assessment/s.
 I understand that it is my responsibility to read all the policies relevant to my course and
college and if I am found to be in breach of policy, disciplinary action may be taken against
me.

This Student Assessment Booklet includes all your tasks for assessment of BSBPMG522 Undertake
project work
About your assessments
This unit requires that you complete three (3) assessment tasks. You must complete all tasks with
a competent result to achieve competency for this unit. Please read the information below
about each task included in this assessment.

What is competency?
To complete assessment tasks satisfactorily you will need to demonstrate competence – but
what does this mean?
In the Australian vocational education and training system, the concept of competence, is
defined as: “The ability to perform tasks and duties to the standard expected in the workplace”.
Competence involves the application of specific skills, knowledge and attitudes to the work
performance in an industry, an industry sector or an enterprise. Competence is rarely achieved
in a one-off demonstration. It needs to be developed holistically – that is, bringing a range of
skills and knowledge together – and over time in a real or simulated workplace. To achieve
competence, you need to demonstrate that you can perform a given task to the standard
defined in an endorsed unit of competency.
How to submit your assessments?
When you have completed each assessment you will need to submit it to your assessor.
Instructions about submission can be found at the beginning of each assessment task. Make
sure you photocopy your written activities before you submit them – your assessor will put the
documents you submit into your student file. These will not be returned to you.
Assessment Task Cover Sheet
At the beginning of each task in this booklet, you will find an Assessment Task Cover Sheet.
Please fill it in for each task, making sure you sign the student declaration.
Your assessor will give you feedback about how well you went in each task, and will write this
on the back of the Task Cover Sheet.
Assessment outcomes
Once the assessment has been completed the student will be given the result within 14 days.
Once the student has satisfactorily completed the required assessments for a unit of
competency he/she will receive an outcome of C (Competent) or otherwise NYC (Not Yet
Competent) in which case the student is entitled to apply for a resubmission of the assessment.
Reasonable adjustments
Wherever possible, trainers/assessors will make reasonable adjustments to training and
assessment processes to ensure all people are treated equally in the training and assessment
process.
Students who have special needs may be allowed reasonable adjustment at the time of
assessment in line with the Albright Institute’s Policy and Procedures.
To meet the needs of all learners’ adjustments can be made to the way assessments are
conducted but not to the requirements of the assessment. The purpose of these adjustments is
to enhance fairness and flexibility so that the specific needs of students can be met.
Examples of reasonable adjustments
 providing additional time for student to practice the assessment tasks

It is the responsibility of each assessor to assess students’ needs and make whatever reasonable
adjustments are practicable to maximise a students’ opportunity to demonstrate their
competence.
Assessment re-submission
If a student is deemed NYC (not yet competent) the Trainer/Assessor (TRN) will explain why and
inform the student of what needs to be completed in order to demonstrate competence.
Re-assessment for assessments only occurs if the student has previously submitted the
assessment or has missed the relevant session(s) and has been afforded special consideration
which is approved by the Administration department.
If the result for the first submission of an assessment is NYC, students will be given two resubmission opportunities to achieve a competent result (this re-assessment is conducted free
of charge). A suitable time will be arranged for the reassessment to occur within 14 days of the
completion of the unit in question. Should a student either not make an attempt within this time
frame (in spite of all efforts by Albright Institute, its Trainer/Assessor and administration staff to
have the student attend a reassessment session) or the student does not achieve a satisfactory
result after two re-assessments they may be charged for another attempt.
Should the student still not achieve competence after these assessment attempts, it will be
necessary for them to re-enrol in (repeat) the unit of competence at a cost.
Assessment appeals
You can make an appeal about an assessment decision by filling an appeal form. Ask for an
appeal for from a student support officer. Refer to Albright Institute’s Assessment Policy for more
information about our appeals process.
Plagiarism Policy
All student work must be written in their own words, except where acknowledged through
quotations and referencing. Plagiarism is a serious offence; Albright Institute may impose severe
penalties on students who plagiarise.
For more information on Plagiarism and Cheating refer to Albright Institute’s policies.
Students: Please fill out this cover sheet clearly and accurately. Make sure you have kept a
copy of your work.

Assessment Task 1 – Case Study
Instructions to complete this assessment task:
Task 1.1 may be completed in groups of up to 4 students. If undertaking this work in a group,
all contributions must be clearly acknowledged and all students in the group will need to be
able to explain all details of the submission. Task 1.2 must be completed individually
Read the scenario below and answer a series of questions. Alternatively, you are able to use
your own project provided prior approval has been given by your trainer/assessor at Albright
Institute.
You work for a legal firm in Melbourne called Baldrick, Black, Adder & Partners. They are a
very old Melbourne law firm and have been in operation since 1923. They have offices at 232
Collins St but the building is quite old and in need of renovation. Baldrick, Black, Adder &
Partners decide that it is cheaper for them to renovate and modernise their office rather than
move to new premises and they put you in charge of planning and managing the project to
renovate the office.
The space that is being used is quite disorganised and crowded with very little storage for
client files. Staff desks are very close together with little privacy, senior partners have offices
but junior partners and other staff do not. It is uncomfortable with old desks and chairs that do
not meet modern OHS requirements and there have been a lot of complaints from both staff
and clients. The partners fear they are losing money with clients leaving them for other law
firms.
You have been asked by management to lead a project team to redesign this office space,
to resolve the complaints from staff and to ensure that the design and new layout is more
ergonomic, comfortable and a better designed space to work from.
Task 1.1 – Group activity
Create a Project Management Plan using the provided template. This project management plan
will consist of all the components and instructions you will need to be able to undertake your
project. The project management plan will consist of the following sections:
a. Reason for the project (including the project objectives)
b. Project sponsor name and details for sign off
c. How the project will be managed, including plans for providing staff support.
d. Project quality requirements and plan
e. Who the stakeholders are for the project and what power/authority they may have
in the project.
f. The scope of the project and the plan for managing this scope including scope
change processes.
g. This document will also include your
i. project schedule

vi. project resource requirements
vii. expected project risks and issues and how these will be managed.
Task 1.2. – Individual activity
Answer the following questions. This task can only be completed individually and your answers
should be no less than 40 words per question.
h. For maximum efficiency you will need to ensure all your team members understand
their responsibilities and positions. What action will you take to guarantee their
understanding? Explain.
i. Some furniture that is being reused is heavy and difficult to move. What support or
training will you provide for your workers with to ensure they remain safe and that
all WHS requirements are met?
j. What outcomes do you expect to achieve with the completion of this project?
Give explanations.
k. The office manager who has assigned you to the project has asked you to keep
strict records of the project costs and all financial records for the project. What
financial records do you need to keep and how do you check them for accuracy?
l. One of your project team is unhappy that they are going to be asked to help
move the furniture at the start of the project to allow for the refurbishment to take
place. How might you resolve this problem? (give examples)
m. You are nearing the end of your project, the renovation and refurbishment is
almost complete and the office is starting to look a lot more welcoming. What
documentation might you need to complete in the closure phase of the project
and who would you need to receive sign off from? Outline this process.
n. On completion of the project when all the work is done, you will need to conduct a
project review. Who needs to be involved in this review and what will be their
involvement/input? Give explanations.
o. What obstacles might you have had to overcome during the project? Reflect on
how you would have dealt with these obstacles and provide at least 3 examples.
What to submit:
 A completed project management plan
 Answers to questions h – o above
Students: Please fill out this cover sheet clearly and accurately. Make sure you have kept a
copy of your work.

Assessment Task 2 – Present your project plan and
implement your project
Instructions to complete this assessment task:
This task may be completed in groups of up to 4 students. If undertaking this work in a group,
all contributions must be clearly acknowledged and all students in the group will need to be
able to explain all details of the submission.
Read the scenario below and answer a series of questions. Alternatively, you are able to use
your own project provided prior approval has been given by your trainer/assessor at Albright
Institute.
Task 1.
1. You have now developed your project management plan, defined your scope, your
schedule and your budget. Your project team have been assigned and you have engaged
a builder to undertake all the work required as well as an interior decorator who will complete
the office design and fit out. It is now time to present your plan to the senior partners at
Baldrick, Black, Adder & Partners.
You are required to:
Develop a presentation (no longer than 20 minutes) to be presented to the senior partners at
Baldrick, Black, Adder & Partners (roles played by your assessor and classmates).

2. Deliver your presentation.

What to submit:
 A copy of your PowerPoint presentation and any associated materials

Role Play checklist
(To be completed by the trainer/assessor at the time of the role play/observation and submitted by the
student at the time of assessment submission.)
Student Name: _____________________________ Student ID: ______________________
Date of Assessment: ________________________ Signed: _________________________

Assessors Name: ________________________ Title: ______________________
Signed: _________________________________ Date: _____________________
Students: Please fill out this cover sheet clearly and accurately. Make sure you have kept a
copy of your work.

Assessment Task 3 – Manage project finalisation activities
This task must be completed individually
Instructions to complete this assessment task:
Your project is now successfully completed, the builders have left and the office is now fresh
and feeling very new. It was delivered 19 days after the contractual delivery date due to the
delay in the new carpet being delivered, illness of one of the builders for 1 week due to
influenza and the fact that painting of the walls took longer than expected due to problems
with the previous (old) paint.
As the Project Manager you must perform the following project finalisation activities:
Task 3.1 List the various project finalisation activities and allocate each activity to the
relevant stakeholders who are responsible to complete those activities.
Task 3.2 The project is now coming to an end and you have been given approval by
the project sponsor to start the closure activities for the project. As the project
manager one of the activities you will perform is releasing your project team from the
project for them to either return to their external agencies or, in the case of
permanent Baldrick, Black, Adder & Partners staff, return to their usual positions.
You are required to send an email to let the team members know about the
conclusion of the project and in this email you must state that according to the
company policy you are giving them 10 days’ notice confirming that the project
team is disbanding and team members returned to their other, non-project related
positions.
Task 3.3 Send a second email, this time to your project sponsor explaining that the
project is now coming to a close and that you are undertaking your project
finalisation activities. In this email you will need to clearly explain to your project
sponsor the work you are doing to finalise all financial, legal and contractual
obligations and what date you will have these completed by. You must then request
sign-off of these documents from your project sponsor by return email.
Task 3.4 Prepare a list of lessons learned from this project which can be used in future
projects.
What to submit:
 A list of project finalisation activities

 An email to your project sponsor requesting sign off of the finalisation documentation
 A lesson learned table/list
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